Apple Pie Crafts Fair - Vendor Booth Assignments 2023


Apple Pie Crafts FairAPPLE PIE CRAFTS FAIR 2023

Booth assignments cannot be changed. 
Thank you for your understanding.

See important info for crafters below the booth assignments.
*Please note that the layout and numbering of the Common is slightly different than last year.

Thank you for being a part of this year’s Fair!  We have been busy preparing for and advertising the Fair, and we are excited to see what the day will bring.  

For a PRINTABLE COPY of the above Vendor Map & Booth Assignments above, click here:  Vendor Map for 2023 + Instructions – Printable  + Important Info for Vendors

Apple Pie Crafts Fair 2023 VENDOR INFORMATION

The Apple Pie Crafts Fair is this Saturday, Aug. 26th! We’re so excited for our 49th year, and we look forward to everything going smoothly. Here is a list of new details and reminders that will hopefully answer any questions about participating in our fair.
Arrival/Set up
You may arrive to begin setting up your booth any time between 6:30am -8:00am.  When you arrive, there will be painted outlines in the grass on the Common and number designations. You may drive onto your spot to unload your items, but after unloading, please park at the Newport Rec Center for the duration of the fair. Please be aware that over 130 vendors will be setting up, so be careful and courteous if you drive on the grass! There will be volunteers in red aprons at the gazebo handing out info, collecting donation pies, and answering questions.  The fair starts at 9:00am, so please be set up and ready by then.

YOUR DESIGNATED SPACE – You will be assigned a specific space/booth location.  The map of assigned booth spaces will be posted at the gazebo/bandstand the evening before the Fair (accessible after 6:00pm) and may also be viewed the morning of the Fair. Booth assignments will also be posted on our website at   We are unable to move your space once spaces have been assigned.  Thank you for your understanding.  Our morning greeters will be in red aprons and will point you to your correct spot and make sure you have all needed information.  If you enter on Park Street and pull over near the gazebo, you can check in with our greeters and get your information and booth assignment without even leaving your vehicle!  Please note—SPACE ASSIGNMENTS are DIFFERENT this year.  Please take a close look at the map of the Common before locating your space.

SET UP / TAKE DOWN – There will be morning greeters in red aprons, please check in with these folks before starting your set up and to confirm your booth location.  You may arrive at the Common as early as 6:30am.   All set-up should be complete by 9:00am when the fair starts. Take Down is not until AFTER the 3:00pm closing time of the Fair.  Taking down your booth even 5 or 10 minutes early is not respectful to patrons or fellow crafters, and is not permitted.

***PARKING – **VERY IMPORTANT—PLEASE READ! You may unload your vehicle next to the Common before the Fair begins, but you MUST move your vehicle to VENDOR PARKING LOT at the Newport Rec., 65 Belknap Ave.  No exceptions will be made.  There will be a shuttle to bring you to back to the Common (starting at 7:30am) as well as one to bring you back to your car at the end of the day.  The Rec is less than ¼ mile from the common.  No crafter/vendor may park around the Common or in adjoining lots, as these spots are reserved for Fair patrons.  We are making a big effort to open more parking to increase opportunities for shoppers to easily find a spot and come shop! The route to the Rec Center will be clearly marked. There will be someone there to check you in.

IMPORTANT NOTE:  –  Bring your coffee/breakfast from home, or stop along the way to pick up some before coming to the Fair.  There are a limited number of food vendors offering coffee/breakfast items after the Fair opens at 9:00am.

WHAT TO BRING – The Library Arts Center will provide your booth space.  You are responsible for bringing your own tables, table coverings, chairs, tents, etc.  We highly recommend bringing a tent for shade, and for cover in case of rain.

ELECTRICITY – If you indicated on your registration form that you will need electricity, please bring an extra-long, outdoor quality extension cord with you.  We will do our best to place you close to an electrical outlet, however, we recommend bringing a cord to ensure that you can safely reach the closest outlet from your booth.

RESTROOM FACILITIES – Port-o-Potties will be located both at the North End and South End of the Common.  Additionally, we have added a hand washing station at each end of the Common this year.

FOOD – There will be a variety of food vendors at the Fair that will have food and beverages for sale.

REFUNDS – Refunds will not be given after August 20 for any reason.  As the Fair is held rain or shine, refunds will not be given in the event of inclement weather.

SMOKING – Is not allowed on or around the Town Common where the fair is held, please note this if you smoke.  Please be respectful of this rule–you must be at least 20 feet away from the Common to Smoke.


LIVE MUSIC – There is a full schedule of live music throughout the day.

APPLE PIE CONTEST – The community favorite Apple Pie Contest will take place at the big striped Library Arts Center tent at 11:00am.

APPLE PIE SALE — Pies will be sold to benefit the Library Arts Center at the large tent located at the center of the Common from 9:00am until pies are sold out.  If you indicated on your registration form that you would like to donate a pie, we thank you!  Please drop off your pie at the big tent in the morning.

APPLE TREATS A LA MODE — Craving an apple treat with ice cream during the day?  Apple desserts are available at the “Apple Café”at the big red and white tent after 11:00am, and until treats are sold out.

Thank you!  We will see you Saturday!