YOUR DESIGNATED SPACE – You will be assigned a specific space/booth location.  The map of assigned booth spaces will be posted at the gazebo/bandstand the evening before the Fair (accessible after 6:00pm) and may also be viewed the morning of the Fair.  We are unable to move your space once spaces have been assigned.  Thank you for your understanding.  Our morning greeters will be in red aprons and will point you to your correct spot and make sure you have all needed information.  If you enter on Park Street and pull over near the gazebo, you can check in with our greeters and get your information and booth assignment without even leaving your vehicle!  If you are all set and know EXACTLY where your space is, you may head right to it.  You do not need to check in.  Please note—SPACE ASSIGNMENTS are DIFFERENT this year.  Please take a close look at the map of the Common before locating your space.

SET UP / TAKE DOWN –

You may set up your booth on Saturday morning beginning as early as 6:15am.  We are not able to allow for early set-up the day before.  All set-up should be complete by 8:45am just before the fair starts. Take Down is not until AFTER the 3:00pm closing time of the Fair. Taking down your booth even 5 or 10 minutes early is not respectful to patrons or fellow crafters, and is not permitted.

***IMPORTANT NOTE ABOUT UNLOADING** – You may very carefully and swiftly unload your vehicle next to the Common before the Fair begins (for no more than 10 minutes for per vehicle).  YOU MAY NOT keep your vehicle at your booth space during set-up to put up your tent and re-load your empty boxes/bins, as there are over 100 vehicles that will need access to the Common.  Please enter and exit with your vehicle as quickly as possible. The vendor shuttle will begin running at 6:30am, if you plan on utilizing it. 

Please use EXTREME caution when pulling onto the Common as not to damage the grass, benches and trees on the Town Common.  Not to mention, there will be pedestrians EVERYWHERE. If your booth space is one of the 10×10 spaces on the Common “Interior” we highly recommend arriving by 7:00am to ensure you are able to access your space before being blocked in by the perimeter booths.

PARKING  **VERY IMPORTANT—PLEASE READ!  

No crafter/vendor may park on the Common, around the Common or in adjoining lots, as these spots are reserved for Fair patrons.  Immediately after unloading, you MUST move your vehicle to VENDOR PARKING LOT at the old Newport Rec. Dept., 65 Belknap Ave.  No exceptions will be made. There will be a shuttle to bring you back to the Common as well as one to bring you back to your car at the end of the day. Vendor parking is less than ¼ mile from the common. We are making a big effort to open more parking to increase opportunities for shoppers to easily find a spot and come shop!  The route to the vendor parking lot will be clearly marked. There will be someone there to check you in.

*TAKE NOTE:   There is a town ordinance per order of the Newport Select Board that no cars should be parked on the Common.  Cars that are parked anywhere on the Common (even temporarily) will be ticketed by the Newport Police Department.  Last year in 2024 there was a vendor vehicle that was towed by the police for violating this rule.  Please be mindful–we do not want this to be your experience at the Fair!

BREAKFAST – Bring your coffee/breakfast from home, or stop along the way to pick up some before coming to the Fair. There will be a limited number of food vendors offering coffee and breakfast items at the Fair. 2B Mobile Eats will offer mini donuts for sale and Beans and Blossoms Coffee will be serving at the North end of the Common, and Sherri Moen will have her famous homemade donuts, as well as drip coffee at the South End of the Common near the Gazebo.

WHAT TO BRING – The Library Arts Center will provide your booth space.  You are responsible for bringing your own tables, table coverings, chairs, tents, etc.  We highly recommend bringing a tent for shade, and for cover in case of rain.

ELECTRICITY – If you indicated on your registration form that you will need electricity, please bring an extra-long, outdoor quality extension cord with you.  We will do our best to place you close to an electrical outlet, however, we recommend bringing a cord to ensure that you can safely reach the closest outlet from your booth.

RESTROOM FACILITIES – Port-o-Potties will be located both at the North End and South End of the Common.  Additionally, we have added a hand washing station at each end of the Common.

FOOD – There will be a variety of food vendors at the Fair that will have food and beverages for sale.  Lines tend to be long around lunchtime, so we recommend that you plan ahead.  These are just a few of the scrumptious food options that will be available: Bavarian-style pretzels, Kettle Corn, Hot Dogs + Burgers, Sausage Grinders, Greek Food, Pizza, Tacos, Loaded Fries, Ice Cream, Donuts, Gourmet Coffee, Maple Cotton Candy, Fudge, and Apple Treats a la mode!

REFUNDS – Refunds are no longer available. As the Fair is held rain or shine, refunds will not be given in the event of inclement weather.  If you are no longer able to be a vendor at the Fair, please let us know so we are able to fill “holes” with one of the many vendors still on the waiting list.

SMOKING – Is not allowed on or around the Town Common where the fair is held, please note this if you smoke. Please be respectful of this rule.

FAIR FEATURES + EVENTS:

LIVE MUSIC – There is a full schedule of live music at the bandstand throughout the day, beginning at 9:00am

BACK in 2025!  “The Apple Store” – We have a special booth located near pie headquarters dedicated to Fair-branded gear such as t-shirts, sweatshirts, camp mugs, pint glasses, aprons, jewelry, and more!  The booth also features copies of our 50th Anniversary Community Cookbook of Apple Recipes.  

APPLE PIE CONTEST – The community favorite Apple Pie Contest will take place at “Pie Headquarters”–the big striped Library Arts Center tent at 11:00am.

APPLE PIE SALE — Pies will be sold to benefit the Library Arts Center at the large tent located at the center of the Common from 9:00am until pies are sold out.  Pies usually sell out around 10:00am, so don’t delay if you are hoping to get a pie!  If you indicated on your registration form that you would like to donate a pie, we thank you! Please drop off your pie at the big tent in the morning.

FOOD VENDORS – A great selection of food vendors are located at the North and South Ends of the Common

APPLE TREATS A LA MODE — Craving an apple treat with ice cream during the day? Apple desserts are available at the “Apple Café” at the big red and white tent after 11:00am, and until treats are sold out.  All proceeds benefit the Library Arts center

Thank you! We will see you on Saturday!