DROP-OFF for ACCEPTED ITEMS

You will SIGN UP for a DROP-OFF TIME SLOT to drop off your work

DROP OFF Dates:

Wed. October 18th

Thurs. October 19th

IMPORTANT NOTE:  Items must be delivered by Thurs. Oct. 19th at the latest.  Please email us at info@libraryartscenter.org now to make alternate plans for drop-off, if you are absolutely not able to schedule a drop-off slot that will work for you, or if you have trouble signing up. *Please also consider having a friend or family member deliver your work for you.  Alternate drop-off plans must be pre-scheduled. 

***You must bring your completed consignment form, and have all of your items tagged, numbered, and priced when dropping off.
*****Please be sure to clearly label any storage bins, boxes, bags, containers or display items with your name that you hope to receive back at the end of the show.

SHIPPING ITEMS  –  We are happy for you to SHIP your items to us if that is more convenient for you.  Shipped items must be received by Thurs. Oct. 19th, 2023, and may be shipped to us, along with your completed consignment form, at:  Library Arts Center, 58 N. Main St. Newport, NH  03773

CONSIGNMENT FORM

WHY IS THIS IMPORTANT?

There are over 5000 items in Gallery of Gifts.  All items are entered into a computer database to help organize and expedite inventory and checkout.  The consignment form is the direct tool that we use to efficiently and accurately enter your items into the computer database.

Any distinctly different items, are listed separately on the Gallery of Gifts 2023 Consignment Form on a separate line.

If you are bringing many of the same or similar item AT THE SAME PRICE, please use the SAME INVENTORY NUMBER for all of those items.

FOR INSTANCE:  If you are bringing MULTIPLES of (relatively) the same item that all have the same price (such as 15 pairs of beaded earrings that are all the same price—even if the beads are different types and colors, OR 20 notecards that are all the same  price, even if they are different designs/images, etc.) All of these same/similar items will be noted in ONE line on the Gallery of Gifts 2023 Consignment Form. 

If you have any question about your numbering, please CONTACT US before filling out your form!

“INCORRECT” CONSIGNMENT FORM

This form is NOT Filled out correctly.  All of the earrings that are the same price should be listed with the same inventory number, and on one line, with a quantity listed, rather than assigning a separate inventory number to each individual pair.  EVEN THOUGH the earrings are different colors, and each pair is artistically unique.

ARTIST EXAMPLE

Regarding how to list prints, accompanying cards, calendars, etc.

This form is NOT Filled out correctly.  The artist should have listed all of the prints that are the same size and same price with the same inventory number, and on one line, with a quantity listed, rather than assigning a separate inventory number to each print.   The same would apply for all other items of the same type (greeting cards, calendars, etc.)

CONSIGNMENT FORM “DOs and DON’Ts”

• DO list a single price for each item, rather than saying 3 prints for $75.

• DO price your items in increments of $1.00  (i.e.  $3.00, $4.00, $5.00 etc. – NOT $$3.50, $3.95 or $3.99).

• DO use simple descriptions (for example, say:  Copper Earrings…. and NOT “Half moon shaped Copper and beaded earrings with turquoise accents”

• DO clearly label any displays, storage bins, boxes, bags, or containers with your name that you hope to receive back at the end of the show.

• PURPLE TAG ITEMS:    If you are donating a purple tag item, please list it separately from your other items for sale in the special designated section on the consignment form.   Sold “Purple Tag Items” will be a 100% donation to the Library Arts Center.  Purple Tag Items are greatly appreciated, but certainly not required.  Proceeds from purple tag sales greatly benefit Arts Center community programming.  We thank you for your generosity if you are able to donate!

• DON’T make up your own numbering system.

• DON’T list same/similar items of the same price on many different lines. (see examples above).

• DON’T show up to the gallery for drop-off without your consignment form filled out or your items tagged.

PRICE TAGS/TAGGING ITEMS 

To ensure that items are priced and labeled accurately, we require that INDIVIDUAL items are priced and labeled by the consigner IN ADVANCE.

Each tag should have:

1) the artisan’s initials,

2) the item number,

3) and the retail price.

(Ex: JAS 1  $60)     ***ALL TAGS should correspond with your consignment form.

IMPORTANT NOTE ABOUT PRICE TAGS

All numbers and prices on tags should directly correspond with the consignment form. 

Please ensure that the tags you use will not fall off of items and will display professionally. 

**As prices are removed from tags when customers are checking out, it is recommended that prices are displayed on stickers that can be easily removed from tags (or on separate small tags that can be easily removed), so as to keep the artisan’s tag in tact on the item for gift-giving.  Please avoid writing the price directly on a tag that will remain with the item, as cashiers will have to mark through the price with a pen or Sharpie when checking out customers, thus leaving a less than desirable presentation on your product/the customer’s gift.

DISPLAY

The Library Arts Center staff is responsible for displaying your items.  We have items such as sculpture stands and tables, jewelry displays, as well as many props.  If you find that there are displays that work especially well with your items, please feel free to bring them, being sure to label them with YOUR NAME discreetly somewhere on the displays.  ALL displays will be used at the staff’s discretion.

SIGNAGE – Typically, additional signage for your items is not necessary, and a number of different styles of signage tends to clutter the display.  Keep in mind that like all other displays, any signage brought by artists will be used at the gallery’s discretion.

DISPLAY notes for West Gallery Artists:

WALL PIECES  –  Pieces that will hang on the wall must be framed, or have neatly finished edges, and gallery-ready to hang (appropriately wired, glass should be clean, etc.)  Gallery staff will hang your pieces and will produce a wall tag to accompany your piece, but pieces should ALSO be labeled with a price tag with the artist’s initials and the inventory number, and price, located on the BACK of the piece to ensure accuracy at checkout. 

PRINT BINS – If you have prints you would like displayed, please bring a print bin, clearly labeled with your initials in a discreet place. If you have a rack or small stand for greeting cards that works well, you are welcome to bring it.  ALL displays will be used at the staff’s discretion. 

WALL VINYL  –  Once again this year, there will be vinyl lettering on the wall of the West Gallery with names of all of our participating artists.  Please ensure that your name is shown how you wish for it to appear on your inventory form (for instance, if you would like your formal name to appear on the wall, do not put a nickname on your inventory form.)

Frequently Asked QUESTIONS (FAQs):

RE-STOCKING INVENTORY:  The gallery will keep track of your inventory and let you know if you are running low.  Feel free to bring additional pieces for us to replace pieces if your things sell quickly.  ALL pieces brought to the gallery should be noted on your inventory form and labeled, including any that are brought after the initial drop-off period.  If you bring any additional inventory, please be sure to fill out an additional consignment form with all of the additional pieces.

BUSINESS CARDS– We highly encourage you to bring a stack of your business cards to the gallery with your items for drop-off.  Cards will be displayed in our business card section of the exhibit & will be packaged with sold items.  Many, many of our customers request these cards so they may be given along with their gifts.

YOUTH ARTISAN – If your items should be labeled as a “youth artisan” with our gallery signage, please indicate this by checking the appropriate box on the consignment form.  This designation is typically for artisans aged 16 and under.

PICK-UP  –  Show pick up for all unsold items will take place in January after the close of the Gallery of Gifts on dates TO BE ANNOUNCED.

ARTIST PAYMENT– Checks for sales will be distributed to artists in mid-January.  As there are close to 5000 items on display in Gallery of Gifts and the West Gallery exhibit that must be carefully inventoried before checks are written, it is not possible for us to guarantee earlier payments.  Thank you for your understanding.

ANY ADDITIONAL QUESTIONS?  – Reach out to us at info@libraryartscenter.org.