Artist Pick-Up Dates: Jan. 14 & 15

Thank you for taking part in Gallery of Gifts this year!  We will be holding pick-up dates for any remaining unsold items and distributing payments to artisans on January 14 & 15 at scheduled times.  You will receive an email, and information will be posted on this page for scheduling your appointment (very similar to drop-off) after the first of the year.   Please reach out to us with any questions at galleryofgiftsnh@gmail.com

 

Have a wonderful holiday! – The Library Arts Center

Gallery of Gifts

CONSIGNMENT INSTRUCTIONS

for ACCEPTED ARTISTS + CRAFTERS

**READ ALL INSTRUCTIONS BEFORE FILLING OUT YOUR CONSIGNMENT FORM.

1.  PLEASE ALSO KEEP A COPY OF YOUR CONSIGNMENT FORM FOR YOUR RECORDS.

2. YOUR CONSIGNMENT FORM MUST BE COMPLETELY FILLED OUT AND ALL OF YOUR ITEMS COMPLETELY TAGGED WHEN DROPPING OFF YOUR WORK.  *Only work that has been reviewed and accepted by the jury may be brought for the show.

3. CAREFULLY READ THE INSTRUCTIONS ON HOW DROP-OFF PROCEDURES ARE DIFFERENT THIS YEAR DURING THE PANDEMIC, and SCHEDULE A DROP-OFF TIME.

**PLEASE NOTE**

The Gallery of Gifts is a fundraiser for the Library Arts Center and we have a 30% commission on all sales.  The prices that you set on your form are the final sale price for items and include the commission to the LAC.

DROP-OFF for ACCEPTED ITEMS

SIGN UP for a DROP-OFF TIME SLOT to drop off your work

PLEASE READ!

Things are looking a little different this year with the pandemic!  We are requiring that all artists/artisans schedule a specific drop-off slot to bring their work to the gallery.  In order to keep everyone safe, this will be a very QUICK drop-off, so please have all of your items tagged and consignment form COMPLETELY filled out when dropping off your work.  Please be on time for your specific drop-off slot, maintain social distancing, and please wait until we call you forward if we are finishing up with the person before you.  MASKS ARE REQUIRED.  We will try to have a table set up right outside our main entrance (weather-permitting) to receive your work.  We are sorry that we won’t be able to stop and chat with you this year, and that we won’t be able to welcome you into the gallery if this point.  If there are important things we need to know about your items, your consignment form, or set up, please write us a note, or schedule a time to give us a call so that we can give you our full attention and minimize physical contact.

Please note that the Arts Center Board has requested we set a window of time to “quarantine” items received for 72 hours before our staff and volunteers handle them to organize them and check them in.  This policy will remain in effect for the duration of the show, so please keep this in mind when re-stocking your items, as we will not be able to put items out for sale immediately once they are dropped off.  Please plan accordingly.

DROP OFF OPTIONS:

Thurs. Oct. 15th – 10:00am-1:00pm – in five minute increments.  Sign up below.

Fri. Oct. 16th – 10:00am-1:00pm – in five minute increments.  Sign up below.

Sat. Oct. 17th – 9:00am-12:00pm – in five minute increments.  Sign up below.

Sun. Oct. 18th – 8:00am-11:00am – in five minute increments.  Sign up below.

IMPORTANT NOTE:  Items must be delivered by Sunday, Oct. 18th at the latest.  Please email us at galleryofgiftsnh@gmail.com now to make alternate plans for drop-off, if you are absolutely not able to schedule a drop-off slot that will work for you at the link below, or if you have trouble signing up. *Please also consider having a friend or family member deliver your work for you.  Alternate drop-off plans must be pre-scheduled.  You must bring your completed consignment form, and have all of your items tagged, numbered, and priced when dropping off.

SHIPPING ITEMS  –  We are happy for you to SHIP your items to us if that provides for a safer option for you.  Shipped items must be received by Fri. Oct. 16, 2020, and may be shipped to us, along with your completed consignment form, at:  Library Arts Center, 58 N. Main St. Newport, NH  03773

CONSIGNMENT FORM

WHY IS THIS IMPORTANT?

There are over 3000 items in Gallery of Gifts.  All items are entered into a computer database to help organize and expedite inventory and checkout.  The consignment form is the direct tool that we use to efficiently and accurately enter your items into the computer database.

Any distinctly different items, are listed separately on the consignment form on a separate line.

If you are bringing many of the same or similar item AT THE SAME PRICE, please use the SAME INVENTORY NUMBER for all items.

FOR INSTANCE:  If you are bringing a large quantity (10+) of (relatively) the same item that all have the same price (such as 23 pairs of beaded earrings that are all the same price—even if the beads are different types and colors, OR 20 notecards that are all the same  price, even if they are different designs/images, etc.) All of these same/similar items will be noted in ONE line on the inventory form.

EXAMPLE CONSIGNMENT FORM

This form is great!  It lists all the earrings that are the same type and price on the same line, under one inventory number, and gives the total quantity.

Even though all of the artist’s earrings are unique, special, and may differ according to color, bead types, etc., it is not necessary to differentiate this in our back end inventory system.

“IN-CORRECT” CONSIGNMENT FORM

This form is NOT Filled out correctly.  All of the earrings that are the same price should be listed with the same inventory number, and on one line, with a quantity listed, rather than assigning a separate inventory number to each individual pair.  EVEN THOUGH the earrings are different colors, and each pair is unique.

ARTIST EXAMPLE

Regarding how to list prints, accompanying cards, calendars, etc.

This form is great!  The artist listed prints and corresponding items (greeting cards, etc.) of the same type and price on the same line, under one inventory number, and gives the total quantity.

Even though all of the artist’s prints are all different works of art, s/he kept them all together on the inventory form, as it is not necessary to differentiate this in our back end inventory system.

This form is NOT Filled out correctly.  The artist should have listed all of the prints that are the same size and same price with the same inventory number, and on one line, with a quantity listed, rather than assigning a separate inventory number to each print.   The same would apply for all other items of the same type (greeting cards, calendars, etc.)

CONSIGNMENT FORM “DOs and DON’Ts”

  • Please list a single price for each item, rather than saying 3 prints for $75.

  • Please price your items in increments of $1.00  (i.e.  $3.00, $4.00, $5.00 etc. – NOT $$3.50, $3.95 or $3.99).

  • PURPLE TAG ITEMS:    If you are donating a purple tag item, please list it separately from your other items for sale in the special designated section on the consignment form.   Sold “Purple Tag Items” will be a 100% donation to the Library Arts Center.  Purple Tag Items are greatly appreciated, but certainly not required.  Proceeds from purple tag sales greatly benefit Arts Center community programming.  We thank you for your generosity if you are able to donate!

*IMPORTANT: Please do NOT make up your own numbering system.

We know that sometimes it’s tempting to re-use your tags/system for a different show, but with so many items in this show that are checked out from a central source (WITHOUT bar codes) it is important to use our system for things to flow smoothly at checkout.  Thank you for understading.

TAGGING ITEMS 

To ensure that items are priced and labeled accurately, we require that INDIVIDUAL items are priced and labeled by the consigner IN ADVANCE.

Each tag should have:

1) the artisan’s initials,

2) the item number,

3) and the retail price.

(Ex: JAS 1  $60)     ***ALL TAGS should correspond with your consignment form.

IMPORTANT NOTE ABOUT PRICE TAGS

All numbers and prices on tags should directly correspond with the consignment form. 

Please ensure that the tags you use will not fall off of items and will display professionally. 

**As prices are removed from tags when customers are checking out, it is recommended that prices are displayed on stickers that can be easily removed from tags (or on separate small tags that can be easily removed), so as to keep the artisan’s tag in tact on the item for gift-giving.  Please avoid writing the price directly on a tag that will remain with the item, as cashiers will have to mark through the price with a pen or Sharpie when checking out customers, thus leaving a less than desirable presentation on your product/the customer’s gift.

DISPLAY

The Library Arts Center staff is responsible for displaying your items.  We have items such as sculpture stands and tables, as well as many props.  If you find that there are displays that work especially well with your items, please feel free to bring them, being sure to label them with your name somewhere on the displays.  ALL displays will be used at the staff’s discretion.

DISPLAY notes for West Gallery Artists:

WALL PIECES  –  Pieces that will hang on the wall must be framed, or have neatly finished edges, and gallery-ready to hang (appropriately wired, glass should be clean, etc.)  Gallery staff will hang your pieces and will produce a wall tag to accompany your piece, but pieces should ALSO be labeled with the artist’s initials, the title of the piece, the inventory number, and price, located on the BACK of the piece to ensure accuracy at checkout. 

PRINT BINS – If you have prints you would like displayed, please bring a print bin, clearly labeled with your initials in a discreet place. If you have a rack or small stand for greeting cards that works well, you are welcome to bring it.  ALL displays will be used at the staff’s discretion. 

WALL VINYL  –  Once again this year, there will be vinyl lettering on the wall of the West Gallery with names of all of our participating artists.  Please ensure that your name is shown how you wish for it to appear on your inventory form (for instance, if you would like your formal name to appear on the wall, do not put a nickname on your inventory form.)

Frequently Asked QUESTIONS (FAQs):

RE-STOCKING INVENTORY:  The gallery will keep track of your inventory and let you know if you are running low.  Feel free to bring additional pieces for us to replace pieces if your things sell quickly.  ALL pieces brought to the gallery should be noted on your inventory form and labeled, including any that are brought after the initial drop-off period.  If you bring any additional inventory, please be sure to fill out an additional consignment form with all of the additional pieces.

Please note that the Arts Center Board has requested we set a window of time to “quarantine” items received for 72 hours before our staff and volunteers handle them to organize them and check them in.  This policy will remain in effect for the duration of the show, so please keep this in mind when re-stocking your items, as we will not be able to put items out for sale immediately once they are dropped off.  Please plan accordingly.

BUSINESS CARDS– We highly encourage you to bring a stack of your business cards to the gallery with your items for drop-off.  Cards will be displayed in our business card section of the exhibit & will be packaged with sold items.  Many, many of our customers request these cards so they may be given along with their gifts

PICK-UP  –  Show pick up for all unsold items will take place in January after the close of the Gallery of Gifts on dates TO BE ANNOUNCED.

ARTIST PAYMENT– Checks for sales will be distributed to artists in mid-January.  As there are close to 3000 items on display in Gallery of Gifts and the West Gallery exhibit that must be carefully inventoried before checks are written, it is not possible for us to guarantee earlier payments.  Thank you for your understanding.

ANY ADDITIONAL QUESTIONS?  – Reach out to us at galleryofgiftsnh@gmail.com.